Data Retention Policy

Last updated: October 09, 2025

This Data Retention Policy explains how long we keep your personal information and the procedures we follow for data management and deletion. This policy works in conjunction with our Privacy Policy and Terms & Conditions.

Overview

We are committed to retaining your personal data only for as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, resolve disputes, and enforce our agreements. We follow the principle of data minimization and regularly review our data retention practices.

This policy applies to all personal data collected through our website, including but not limited to contact information, usage data, cookies, and any other information that can identify you.

Types of Data We Collect

Personal Information

• Contact information (email addresses, names)
• Communication records (messages, inquiries)
• Professional information (if shared voluntarily)

Technical Data

• IP addresses and device identifiers
• Browser information and user agent data
• Website usage patterns and analytics
• Cookies and similar tracking technologies

Log Data

• Access logs and timestamps
• Error logs and debugging information
• Security incident records

Retention Periods

Contact Information

Website Analytics Data

Server Logs

Cookies and Tracking Data

Legal Basis for Retention

Legitimate Business Interests

• Maintaining professional relationships and networking
• Improving website performance and user experience
• Security monitoring and fraud prevention
• Business analytics and optimization

Legal Compliance

• Tax and accounting record requirements
• Data protection law compliance (GDPR, CCPA, etc.)
• Employment and business law obligations
• Regulatory reporting requirements

Contract Performance

• Fulfilling service agreements and commitments
• Managing ongoing professional relationships
• Providing requested information and support

Data Deletion Procedures

Automatic Deletion

We have implemented automated systems that regularly review and delete data that has exceeded its retention period. This includes:

• Scheduled deletion of expired log files
• Automatic cookie expiration
• Regular cleanup of temporary files and caches
• Periodic review of analytics data retention

Manual Review Process

Every 6 months, we conduct a comprehensive review of all stored personal data to:

• Identify data that should be deleted or anonymized
• Update retention periods based on legal changes
• Verify compliance with data protection regulations
• Document data processing activities

Secure Deletion Methods

When data is deleted, we ensure it cannot be recovered by:

• Overwriting data multiple times on storage devices
• Using cryptographic deletion for encrypted data
• Physical destruction of storage media when necessary
• Verifying deletion through audit procedures

Your Rights Regarding Data Retention

Right to Erasure

You have the right to request deletion of your personal data before the standard retention period expires, subject to legal and legitimate business requirements. We will honor such requests unless:

• We have a legal obligation to retain the data
• The data is necessary for defending legal claims
• There are overriding legitimate interests for retention

Right to Rectification

You can request correction of inaccurate personal data and have incomplete data completed.

Right to Data Portability

You can request a copy of your personal data in a structured, commonly used format.

Third-Party Data Processing

Some of our services may use third-party processors (such as analytics providers or hosting services). These processors have their own data retention policies:

• Web Hosting: Server logs retained according to hosting provider's policy (typically 30-90 days)
• Analytics Services: Data retention follows service provider settings (usually 14-50 months)
• Content Delivery Networks: Cache data retained for performance optimization (typically 24-48 hours)

Data Breach Response

In the event of a data breach affecting retained personal data:

• We will assess the scope and impact within 24 hours
• Affected individuals will be notified within 72 hours if required
• Regulatory authorities will be informed as required by law
• We will review and update retention policies if necessary

Policy Updates

This Data Retention Policy may be updated periodically to reflect:

• Changes in data protection laws and regulations
• Updates to our business practices and services
• Improvements in data management technologies
• Feedback from users and regulatory guidance

When we make significant changes, we will notify users through our website and update the "Last updated" date at the top of this policy.

Contact Information

If you have questions about our data retention practices or wish to exercise your rights regarding your personal data, please contact us: